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Snow Day Cancelation Protocol
Snow Day Cancelation Protocol
Gary Gonyar
Tuesday, November 05, 2019

Topic: School Cancelations

When it comes time to consider modifying or canceling the school day, I think seriously about the pros and cons of such an action.  Always keeping in mind the safety of our students, with the understanding that we live and work in Maine, I closely follow the protocol outlined below.  Each storm is evaluated on its own merits and circumstances.  I clearly understand that there will be people who agree and some who disagree with my decision.  I am willing to listen to individual concerns and preferences, but will always do what I think is in the best interest of all students.

School Cancelation Protocol

  • Beginning at 5:00 a.m., the Superintendent will confer with the Superintendent of Schools in RSU 87 (by phone) and other area superintendents (through an email group) to discuss the current weather conditions, future weather conditions, and explore options.
  • The Superintendent may discuss the weather and road conditions with the Directors of Transportation and Facilities.  The Director of Transportation may consult with the Town Road Crew on current road conditions as part of the process.
  • The Superintendent will text message all building administrators as one group and Directors as a second group between 5:00-5:30. If they have any input into the situation, it will be considered at that time.
  • The Superintendent will make a call by 5:30 a.m. if possible.  
  • The Administrators will then notify their appropriate employees.
  • The Superintendent will use the Apptegy Alert System to notify staff and the school committee.  (Live Feed on website, phone call & text message)
  • The Superintendent will use the Appetegy Alert System to notify parents. (Live Feed on website, phone call & text message)
  • The Superintendent will log the announcement with local radio, TV, and news organizations.
  • The Principals will send out Facebook messages.
  • Beginning the day before and throughout the process, multiple weather stations & reports are reviewed.  Weather factors that are considered include but are not limited to:
    • The timing of the storm
    • The content of the storm (snow, mix, ice, winds, etc.)
    • The intensity of the storm (amount of precip, duration, temps, etc.)
  • Options available upon review:
    • Regular school day
    • Regular school day with no after school activities (may be announced early or later in the day)
    • One hour delay
    • Two hour delay
    • Early dismissal
    • No School

Sincerely,

Gary J. Gonyar

Superintendent of Hermon Schools